B2B Pricing

The B2B Price Calculator prices a tour variation from your live rates database. It calculates a full cost breakdown for a specific group size, with or without a tour leader, and generates a multi-pax rate sheet you can export and share with tour operator partners.

Accessing the Calculator

The calculator has no sidebar entry of its own — you reach it from other pages:

  1. From the Tour Manager (Tours → Tour Manager): click the calculator icon on any variation
  2. Automatically, after saving a B2B quote in the Pricing Grid — the app redirects you straight to the calculator for the newly created variation

The calculator always prices a tour variation. Each variation defines a specific version of a template's itinerary with its own day-by-day services.

Manager only: The calculator — along with B2B Quotes and Partners — is restricted to admin and manager roles. Other users see an “Access Denied” screen.

Screenshot: B2B Price Calculator with the Calculate Price input panel and View Saved Quotes header link

Input Parameters

  • Number of Passengers — The group size to price (1-50)
  • Tour Leader — +0 (no tour leader) or +1 (with tour leader)
  • Travel Date — For seasonal rate matching
  • Passport Type — European or Non-European (affects entrance fees)
  • Profit Margin (%) — Your markup percentage
  • Include optional extras — Toggle for optional add-on services

Single Price Calculation

Click Calculate Price to get a detailed result for the selected number of passengers:

  • Summary Card — Total cost, margin, selling price, per-person price, and a season badge
  • Single Supplement — The additional charge per person for single room occupancy
  • Cost Breakdown — A line-by-line table of every service in the calculation
  • Tour Leader Cost — If +1 is enabled, the leader's costs (meals, entrances, single room) are shown separately and distributed across the paying guests

Screenshot: Price calculation result with summary cards, single supplement banner, and cost breakdown table

Cost Breakdown Table

The cost breakdown is a flat table with one row per service:

  • Service — The service name
  • Source — A badge showing where the rate came from (stored rate, manual, etc.)
  • Mode — How the quantity is counted
  • Qty / Unit / Total — Quantity, unit cost, and line total

The table footer sums the subtotal, tour leader cost (if any), margin, and final selling price.

Incomplete Pricing Warning

If any service in the variation has no matching rate, the result shows a red banner: “⚠ Incomplete pricing — N item(s) have no rate”, followed by a list of exactly which items could not be priced.

Add the missing rates in Rates before sending a rate sheet or quote to a partner — the calculator never invents a price for a missing rate.

Rate Sheet Generation

Click Generate Rate Sheet (1-10 pax) to build a pricing table covering group sizes 1 through 10. For each group size the table shows:

  • Pax — Number of paying guests
  • Cost — Total supplier cost
  • Margin — Your profit amount
  • Selling — Total selling price
  • Per Person — Price per paying guest
Export: Click Export CSV to download the rate sheet as a spreadsheet file, ready to share with partners.

Screenshot: Rate sheet table for 1-10 pax with the Export CSV button

How B2B Pricing Works

The pricing engine categorizes costs into three types:

  • Fixed Costs — Same regardless of group size: guide fees, tipping, airport services
  • Per-Pax Costs — Scale with the number of guests: accommodation, entrance fees, meals
  • Transport Costs — Vehicle rates that step up by vehicle tier as the group grows (sedan → minivan → minibus → bus)

Per-unit and tiered activity behavior is driven by Activities & Add-ons (Suppliers & Rates → Guides & Services → Activities); transport vehicle-tier stepping is driven by the Transport Packages page (Tours → Transport Packages). See Transport Packages for details.

For the +1 Tour Leader scenario, the leader's costs (single room, entrances, meals) are distributed across the paying guests, increasing the per-person price slightly.

Partner margins: Each partner on the Partners page can carry a default margin percentage. When you price an itinerary for that partner, their default margin overrides the margin you enter manually.

Save as Quote

After calculating a price, click Save as Quote to create a B2B quote. A green confirmation banner appears with the quote reference number and a View Quote link. You can also open the full list at any time via the View Saved Quotes link in the calculator header.

See the B2B Quotes documentation for details on managing and exporting quotes.

B2C PricingNext: Tour Programs Manager